Privacy & Cookie Policy

The Data Controller for personal data processed through scanexpert.pl is:

• Company: PPHU JAPIL Jakub Pilarski (trading as Scan Expert)
• Registered Address: ul. Ikara 44, 93-469 Łódź, Poland
• Tax ID (NIP / VAT): PL7272531264
• REGON: 473239499
• Responsible Officer: Jakub Pilarski
• Privacy Contact: e-mail: biuro@scanexpert.pl, tel.: +48 536 297 099

Personal data is processed in full compliance with Regulation (EU) 2016/679 (GDPR / RODO) and applicable data protection legislation.

Your personal data is processed for the following purposes and legal grounds:

• Inquiry Processing & Quotations: Processing contact name, email address, phone number, and technical specifications submitted via the contact form to provide project estimates and communicate (Art. 6(1)(b) and (f) GDPR).
• Contract Execution: Performing reality capture, BIM modeling, and engineering services (Art. 6(1)(b) GDPR).
• Legal & Tax Obligations: Issuing and archiving VAT invoices and accounting records (Art. 6(1)(c) GDPR).
• Legitimate Interests: Protecting legal claims and rights (Art. 6(1)(f) GDPR).
• Web Analytics: Measuring website traffic anonymously using Google Analytics 4 strictly based on your prior voluntary consent (Art. 6(1)(a) GDPR).

Personal data may be shared with trusted third-party service providers supporting our business operations:

• Hosting providers, server infrastructure, and email operators.
• Accounting and legal advisory partners.
• Analytics providers (Google Ireland Limited) – only upon explicit consent in the cookie banner.

Transfers Outside the EEA: Analytics data may be transferred to Google servers in the USA under the EU-US Data Privacy Framework and Standard Contractual Clauses (SCC).

Our website utilizes cookies and local storage mechanisms:

• Necessary Cookies: Required for site operation, language preferences, and consent persistence. Stored without requiring separate consent.
• Analytics Cookies (Google Analytics 4): Used to measure visitor interaction. Blocked by default via Google Consent Mode v2 and only loaded after explicit approval.

You can adjust or revoke your cookie choices at any time by clicking "Manage cookies" in the footer.

As a data subject, you hold the right to:

• Access your data and receive a copy thereof (Art. 15 GDPR).
• Rectify inaccurate or incomplete data (Art. 16 GDPR).
• Erase your data ("right to be forgotten") under Art. 17 GDPR.
• Restrict processing (Art. 18 GDPR).
• Data portability (Art. 20 GDPR).
• Object to processing based on legitimate interests (Art. 21 GDPR).
• Withdraw consent at any time without affecting prior lawful processing.
• Lodge a complaint with a supervisory authority: President of the Personal Data Protection Office (PUODO), Poland.

Retention: Contact inquiries are kept for the duration of correspondence and quoting (up to 12 months), while contractual data is retained for 5 years following the fiscal year-end.

Voluntary Provision: Providing contact details is voluntary, but necessary to receive quotations and engineering support.

Automated Decision-Making: We do not employ automated decision-making or legal-effect profiling.